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Mandatory website data: company data to be entered for sole proprietorships, SPAs or SRLs

Our guide on mandatory data for a website allows you to know what data to publish online for your business or company. Find out below how to get your company website in order.

Mandatory website data: company data to be entered for sole proprietorships, SPAs or SRLs

Company data required on the homepage

The VAT number must necessarily be published on the homepage of the website (Article 35, Presidential Decree 633/1972). This is the only data for which the obligation to publish on the homepage applies. Every holder of a VAT number is subject to this obligation, be it a company, sole proprietorship, or natural person regardless of the type of activity exercised.

Typically, the VAT number is inserted in the footer of the homepage, that is, in the footer. When the same activity is used on more than one website, the VAT is to be published on the homepage of all of the site’s web. In case of violation of the obligation, an administrative sanction varying from € 258.23 to € 2,065.83 is envisaged (Article 11, Presidential Decree 472/97).

Other company data required for a website

In addition to the VAT number, it is necessary to guarantee users access to other data that may be indicated in the footer of the site, within the website terms and conditions document, or even in a dedicated page of legal notes or contacts. In fact, it is not mandatory to publish them on the homepage but it is enough that they are available to users. Let’s find out below what are the other mandatory company data.

Mandatory data for a sole proprietorship website

In addition to the VAT number, those who have opened a sole proprietorship are obliged to publish on their website:

  • namesurname, or denomination
  • address of the registered office
  • office of the register of companies of registration
  • Economic and Administrative Index number (REA)

Although not expressly mandatory, it is advisable to also provide a certified e-mail address or PEC, in order to provide the user with a more qualified contact.

Additional mandatory data for a website of a SPA or SRL

The SPA and the SRL, in addition to the data provided by individual companies, must publish the following additional information (art. 2250 of the Civil Code):

  • paid-up share capital
  • indication of sole shareholder for SPA and single-member SRL
  • any state of liquidation following the dissolution of the company
  • name of the person to whose business management and the coordination of the company is possibly subject (art. 2497-bis cc)

Other specific data are required in the event that food is sold on the web through the site. If you want to know more about the topic, you can check out our complete guide on selling food products online.

Specific Privacy Obligations

The owner of a website must comply with all the GDPR requirements for privacy for the collection of users’ personal data (GDPR regulation). For a website you need the following privacy documents:

  • Website privacy policy: to inform users about the use of their personal information
  • Website cookie policy: to inform site visitors of the cookies saved on their browser

To ensure correct and transparent data processing, the request for privacy consent to users is necessary. It is also important to adapt your direct marketing and newsletter sending activities to the GDPR.

E-commerce: additional obligations

E-commerce sites must comply with some additional requirements (Article 7 of Legislative Decree 70/2003). In particular, it is important to enter the general conditions of sale of the website that apply to online sales. It is necessary to indicate to the user all the references of the seller and the contact details of the competent authority in the event that the opening of e-commerce is subject to a license or authorization. Furthermore, the customer must be able to view a series of information before and after the purchase through an order confirmation form.

For further information, you can consult our complete guide on how to open an online store to get an overview of the further requirements necessary for your business.